Office Manager / Full-Charge Bookkeeper

Position Summary

The Office Manager / Full-Charge Bookkeeper is responsible for overseeing daily office operations while managing the full cycle of accounting functions. This dual-role position ensures the organization runs efficiently and maintains accurate financial records, reporting, and compliance. 75k-85k

Key Responsibilities

Accounting / Bookkeeping

• Manage full-cycle accounting, including general ledger, journal entries, and reconciliations
• Handle accounts payable and accounts receivable processes
• Prepare monthly, quarterly, and year-end financial statements
• Perform bank and credit card reconciliations
• Process payroll and manage payroll tax filings
• Maintain and monitor cash flow, budgets, and expenses
• Prepare and assist with audits and tax filings in coordination with external CPA
• Ensure compliance with accounting standards and internal controls
• Manage fixed assets and depreciation schedules

Office Management

• Oversee daily office operations and administrative functions
• Supervise administrative staff and coordinate workflows
• Maintain office supplies, equipment, and vendor relationships
• Manage contracts, leases, and service agreements
• Coordinate schedules, meetings, and company events
• Ensure efficient office policies and procedures are in place
• Serve as the main point of contact for internal staff and external vendors

Qualifications

• 3-7+ years of full-charge bookkeeping or accounting experience
• Prior office management or administrative leadership experience preferred
• Strong knowledge of GAAP and accounting principles
• Proficiency with accounting software (QuickBooks, NetSuite, etc.) and Microsoft Excel
• Experience processing payroll (e.g., ADP, Paychex)

Skills & Competencies

• Strong attention to detail and accuracy
• Ability to multitask and manage competing priorities
• Excellent organizational and time management skills
• Strong communication and interpersonal skills
• High level of integrity and ability to handle confidential information
• Problem-solving mindset and proactive approach